Wedding Programs Part II: What to do with them
A few weeks ago, we started talking about wedding programs. What they are, what to include, and why we like them.
This week, I want to talk a little bit more about them and discuss just what in the world to do with them.
Wedding Programs from Etsy Shop Swell & Grand
Now that we know what the programs are and what their purpose is, let’s chat about what to do with them and how best to get them into the hands of your guests.
If you’re doing a program sign or poster:
We recommend placing your sign/poster/frame on an easel or safely resting against a prop or furniture item (ladder, chest, buffet table, etc.). Place it towards the entrance of your ceremony, but not directly in a spot that can potentially block views of your Grand Entrance. If you have a “Welcome” area for your guests with drinks, water, tissues, and so-on, this is a great spot to add your program sign.
If you’re having an indoor wedding, with programs for each guest:
The programs can be distributed by people:
Two friend or family members (this is a great role for someone you’re close with but didn’t necessarily want to add to the wedding party; especially teenagers)
Your ushers
Your groomsmen (if they are acting as ushers)
You can also have them in a basket/trunk/suitcase/vessel at the back of your ceremony spot. See the program sign locations for good spots. If at all possible, do not place them on the floor. For anyone who is a little bit older, they will not bend down to reach them and most won’t even notice them.
Finally, you can also place them on each seat (maybe with your exit favor). Because the wedding is indoors, you don’t have to worry about them blowing away.
If you’re having an outdoor wedding, with programs for each guest:
This can be a little trickier. Whatever you do, when dealing with an outside event, don’t forget about WIND. Even the slightest breeze can wreak havoc on a pretty idea.
We recommend having them distributed by individuals at the entrance of the ceremony.
We see a lot of couples trying to place them onto the seats before the ceremony starts (because it does look very cute) but before you know it, those programs are blowing all over the place. If you still really want to place them onto seats and your wedding is outdoors, be sure to weigh or tie them down with something. Some ideas are to place a stone or your exit favors (if they’re heavy enough) over top the program. We’ve also seen them tied directly to the backs of the chair in front of them – which is a neat idea (just be sure that your front row of guests still get one).
All in all, we recommend consulting with your coordinator or venue about what your best options are BEFORE deciding on what type of program to do. This will save you from any costly mistakes or wind problems.
Note: If you plan on distributing your programs to guests at the start of the ceremony, it is not necessary to have programs equal to the number of guests attending. If you have 150 guests, it’s safe to only have about 100-120 programs made. This is because the wedding party will not take one (if anyone wants keepsakes, save a few at home) and most guests with partners will share. Be sure to instruct the individual(s) handing out the programs not to necessarily give one to everyone, unless they are asked. Programs are one of those things that you almost ALWAYS have leftover after a wedding.
